Incoming paper mail creates scanning, sorting and filing work before the actual casework can begin.
Multi-page documents arrive in mixed batches and have to be separated, named and routed by hand.
MAILLENS / DOCUMENT AUTOMATION CASE STUDY
From paper mail to structured digital casework.
MailLens processes incoming post fully locally, groups related pages and uses built-in OCR to read, name and file each document automatically.
Back to all workCASE STUDY / AT A GLANCE
The work before the work, automated.
MailLens separates scan batches, reads document content with OCR and names and files each document automatically.
The complete recognition and filing workflow runs locally on the system.
Paper post becomes structured digital input, ready for the right folder or a controlled EstateLens export.
Teams start the actual review sooner while sensitive documents remain under local control.
- Local processing
- OCR-based naming
- EstateLens export
KEY FUNCTIONS
A reliable path from scanner to case folder.
- 01 / SEPARATE
QR-guided document batches
Separator sheets define where one document ends and the next begins, even within a large scan PDF.
- 02 / RECOGNIZE
Built-in local OCR
OCR reads the document content locally and provides the information used for automatic naming.
- 03 / ROUTE
Automatic naming and filing
Recognized documents receive consistent names and move into their configured destination folders.
MAILLENS + ESTATELENS
Historical paper statements can move straight into estate analysis.
Once the documents are prepared, the user selects Export to EstateLens. MailLens transfers the document set and the remaining import into a new estate inventory continues automatically, without another sorting round.
- Scan post
- Separate pages
- OCR and name
- Export to EstateLens
- Automatic import